Administrator - Procurement

Job Reference
Salary Description
Contract Type

We have a fantastic opportunity to join one of our most popular clients in the Cranfield area on a permanent basis.

They are looking for a Procurement Delivery Administrator to work independently to provide efficient and effective support to the procurement team, assisting with the administration involved around the processing of purchasing goods/services and their related financial activities for the University, ensuring economic and efficient acquisition of goods and services as well as accurate financial recording of commitments.

As part of the Procurement Team you will be expected to provide cover or assistance for the Procurement Delivery Lead’s when required to ensure the continuing effectiveness of the Team during periods of staff absence or heavy workload.

You will actively engage in initiatives to procure goods and services more sustainably and engage in projects and improvement plans. You will also develop a thorough knowledge of all processes, practices, and procedures associated with the role, constantly monitoring them, and identifying opportunities for improvement to enhance efficiency and effectiveness of the role.

A key part of the role is to support the Procurement Delivery Lead’s, taking ownership of the central inboxes, categorizing emails accordingly, taking actions when appropriate, setting up new suppliers as and when needed.

You will be responsible for reviewing and approving requisitions: ensuring they are negotiated, ordered through the right sources of supply and that they are accurate e.g., correct line-item details; quantities; pricing; units of measure; delivery dates and correct internal line level coding is applied. You will also ensure that correct back-up information needed to satisfy both, internal procedures and audit requirements are attached.

You will be responsible for Goods Receipting orders and dealing with invoice queries and Internet purchases for areas which sit outside of the Core Area.

You must have - 

  • Working knowledge of finance systems. Excellent Microsoft office skills. Procurement knowledge and experience
  • 3  Years’ experience in a busy finance or procurement office, delivering professional, efficient, and timely solutions to procurement requirements. Experience of dealing with import/export payments.
  • Self-starting and able to work independently, managing daily workload.
  • Good numeracy and analytical skills.
  • .Good organisational abilities, able to work under pressure, prioritise workload and meet deadlines.
  • Excellent customer service skills to deal with internal and external stakeholders.

It would be beneficial but not essential to have the below -

  • Use of finance/procurement, systems, and solutions. Demonstrable experience of HMRC regulations applicable to IR35 issues and how to investigate the status of foreign suppliers
  • CIPS Level 3 minimum or HND/A-Level Business Studies

37 hours per week - Monday to Friday. Flexible hours will be considered.

£26,860 to £30,513 per annum with potential progression to £37,701 per annum

Apply today for a swift response!

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