Administration Assistant

Job Reference

AA-B-B-59936

Salary Description

10.35

Contract Type

Temporary

Location

Cranfield

Advert

We are currently looking for an experienced Administration Assistant to join our popular client in Cranfield - they are seeking someone to provide support to the Strategic Management Team, and visitors to the office.

Main Tasks & Responsibilities

Proactive schedule/ diary management/ maintenance
Organising Meetings/Conference calls & task monitoring/progression management.
Room booking, refreshment & equipment Management
Supporting the preparation of Yearly travel budget submission
Monthly Travel budget management and reporting
Management of Purchase Requisitions
General administration support to Dept and Executive team inc Collation of monthly reports, preparing presentations
Ensuring reporting deadlines are met by key contributors and documentation received
Supporting the Organisation of off site events including conferences and training on an ad hoc basis
Implementing and maintaining procedures and administrative processes
Maintaining an electronic filing system
Manage special projects as required
Support visitors with hospitality

Background & Experience

In depth knowledge of Microsoft Office with particular emphasis on Excel, Word and Powerpoint.
Interpersonal skills, to be able to appreciate a multicultural environment and be able to communicate clearly with persons whose first language may not English.
Self-motivation to proactively identify what needs to be done rather than waiting to be told, by tracking, monitoring and reporting on assigned tasks.
Knowledge of MS Outlook to book rooms and manage Engineers’ calendars.
Knowledge of the process file storing and archiving
Confident communication skills as regular liaison with Engineers and Managers will be required, including chasing up late responses.
Administration Experience

Benefits
Free on-site parking
Paid overtime at 1.5x hourly rate
Subsidised on-site restaurant
Half day on a Friday
34 days holiday after 12 weeks
Currently hybrid working, averaging 3 days in the office and 2 days home working - however may return to 5 days in the office in the future

Working hours
Mon-Thurs 8am-5pm, Fri 8am-1:20pm
£10.35 per hour

Apply now for a swift response!