Administration Assistant

Job Reference
Salary Description
Contract Type

We are currently looking for an experienced Administration Assistant to join our popular client in Cranfield - they are seeking someone to provide support to the Strategic Management Team, and visitors to the office.

Main Tasks & Responsibilities

  • Proactive schedule/ diary management/ maintenance
  • Organising Meetings/Conference calls & task monitoring/progression management.
  • Room booking, refreshment & equipment Management
  • Supporting the preparation of Yearly travel budget submission
  • Monthly Travel budget management and reporting
  • Management of Purchase Requisitions
  • General administration support to Dept and Executive team inc Collation of monthly reports, preparing presentations
  • Ensuring reporting deadlines are met by key contributors and documentation received
  • Supporting the Organisation of off site events including conferences and training on an ad hoc basis
  • Implementing and maintaining procedures and administrative processes
  • Maintaining an electronic filing system
  • Manage special projects as required
  • Support visitors with hospitality

Background & Experience

  • In depth knowledge of Microsoft Office with particular emphasis on Excel, Word and Powerpoint.
  • Interpersonal skills, to be able to appreciate a multicultural environment and be able to communicate clearly with persons whose first language may not English.
  • Self-motivation to proactively identify what needs to be done rather than waiting to be told, by tracking, monitoring and reporting on assigned tasks.
  • Knowledge of MS Outlook to book rooms and manage Engineers’ calendars.
  • Knowledge of the process file storing and archiving
  • Confident communication skills as regular liaison with Engineers and Managers will be required, including chasing up late responses.
  • Administration Experience

Free on-site parking
Paid overtime at 1.5x hourly rate
Subsidised on-site restaurant
Half day on a Friday
34 days holiday after 12 weeks
Currently hybrid working, averaging 3 days in the office and 2 days home working - however may return to 5 days in the office in the future

Working hours
Mon-Thurs 8am-5pm, Fri 8am-1:20pm
£10.35 per hour 

Apply now for a swift response!

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