Administration Assistant

Job Reference
Salary Description
Contract Type
Job Description

We are currently looking for an experienced Administration Assistant to join our popular client in Cranfield - they are seeking someone to join their Administration team to provide excellent customer service and support staff across site. 

Main Tasks & Responsibilities

  • Administration support to multiple projects as requested by the Senior.
  • Support in the creation and distribution of formal communication documents to support project development.
  • Meeting management to include booking, sending invites and distributing agendas and minutes.
  • Support in the preparation and running of project events related to the department.
  • Management of online team intranet sites where required.
  • Liaison with other sections to request feedback, responses and data, following up where necessary.
  • Lifecycle Planning Support, chairing meetings and gathering responses and feedback.
  • Short Term Schedule (STS) collation for distribution to Managers.
  • Attendance on weekly project meetings alongside attendance at CCL meetings.
  • Ad-hoc project support as requested by Senior or deputised representative where appropriate.

Background & Experience

  • In depth knowledge of Microsoft Office with particular emphasis on Excel, Word and Powerpoint.
  • Interpersonal skills, to be able to appreciate a multicultural environment and be able to communicate clearly with persons whose first language may not English.
  • Self-motivation to proactively identify what needs to be done rather than waiting to be told, by tracking, monitoring and reporting on assigned tasks.
  • Knowledge of MS Outlook to book rooms and manage Engineers’ calendars.
  • Knowledge of the process file storing and archiving
  • Confident communication skills as regular liaison with Engineers and Managers will be required, including chasing up late responses.
  • Administration Experience

Free on-site parking
Paid overtime at 1.5x hourly rate
Subsidised on-site restaurant
Half day on a Friday
34 days holiday after 12 weeks

Working hours
Mon-Thurs 8am-5pm, Fri 8am-1:20pm
£10.35 per hour 

Apply now for a swift response!

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