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Administrator – Harborne – 3 month FTC
The Team & Focus of the Role.
Would you like to join our established and driven commercial property team in Harborne? Primarily this office serves commercial clients within property management and they are part of a close knit network across the UK to deliver exceptional results for our clients & ensure their properties are being managed to their maximum potential.
We’re looking for a new member of the team to join us and help continue our client service standards. If you’re a self-starter who enjoys having a varied working load and managing spinning plates then this could be a great opportunity for you.
This is a 3 month full-time position on a 37.5 hour contract (Monday – Friday, 9am – 5.30pm) however we encourage flexible working.
Duties will include:
Daily co-ordination in relation to all utility supplies (void units, service charge or recharge accounts) e.g. COT, lease copies, readings, rates, etc
Enter meter readings on DBG portal and Stadia spreadsheet.
Completion of relevant form for COT requests to Stadia and DBG, providing supporting documentation.
Receive, read and make Property Managers aware of issues highlighted via the Vacant Unit Property Inspector e.g. roof leak’s.
Process and approval of Vacant Property Managers invoices.
Prepare Purchase Orders and circulate to Supplier/Contractor, check if an existing or new Contractor/Supplier.
Prepare/assist with the preparation of data requests as per Client’s request.
Provide administration support to the Property Management Team.
Assist with Reception duties during holiday periods and absence.
Adhoc duties as and when required.
The successful candidate will have...
Excellent time management & prioritisation of tasks/workload
Attention to detail
Strong Excel & other Microsoft packages experience
Clear communication for both internal and external clients
Ability to work under pressure
Property experience (desirable)
Knowledge of environmental compliance/health and safety (desirable)
Bring Yourself to Work
It’s simple really, we are passionate about what we do, and we want you to be driven to succeed with us. For this to happen, you need to feel supported and included which is why we’re proud to be an Equal Opportunities Employer.