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Personal Assistant

PA-B-B-21359
£13.50 per hour depending on experience
Temporary
39 - 0 / per week - Full-Time
Bedfordshire

We are an aspiring organisation, and we are looking for an equally bold and creative PA to join our dynamic team.
We are seeking a PA to be based at Cranfield to provide full support to the Vice President of the Finance Director, and in addition provide administrative support to other team members and visitors to the office.

Main Tasks & Responsibilities

• Proactive schedule/diary management/maintenance

• Arranging appointments, monitoring e-mails and answering phone calls

• Organising meetings/conference calls

• Room booking, refreshment and equipment management

• Liaison with Global & European Head Office Management Office Executive Officers/PA’s

• Organising overseas travel, transport,  accommodation & VISA applications

• Preparing expenses

• Management of purchase requests

• Organise off site events including conferences and training on an ad hoc basis

• Ensuring reporting deadlines are met and documentation received

• Collation of monthly reports, preparing presentations & support to Senior Controller

• Implementing and maintaining procedures and administrative processes

• Maintaining an electronic filing system

• Manage special projects as required
 

Background and Experience

• Significant EA/PA experience essential at Executive level

• High degree of integrity/confidentiality and the ability to work on their own to tight deadlines

• Excellent communication skills: comfortable liaising with Senior Management

• Fully conversant with all aspects of Microsoft Office, Sharepoint, Skype, & V/C facilities

• Flexibility, Adaptability, and ability to multi task• Required to work out of hours to support the VP when necessary

• A full clean driving licence


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